Privacy Policy
Last Updated: March 2025
Introduction
Welcome to Edlogger, a comprehensive Student ERP Management System developed by Weberhood Innovations. We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how information is handled when educational institutions use our platform to manage their academic operations.
Edlogger is provided as a service to educational institutions (colleges, schools, universities) who are authorized to add and manage student, parent, staff, and administrative data. We do not directly collect personal information from individual users - instead, we provide the platform and infrastructure for educational institutions to manage their data securely.
Your educational institution is the "Data Controller" responsible for determining what personal information is collected and how it's used. Weberhood Innovations acts as a "Data Processor," providing the secure platform and technical infrastructure for your institution to manage this information.
Information Managed on Our Platform
Educational institutions using Edlogger may manage various types of information through our platform. We provide secure infrastructure for handling:
Student Information
- Personal details (added by institution)
- Academic records and performance data
- Attendance records
- Examination results and grades
- Disciplinary records
- Health and medical information (when necessary)
Parent/Guardian Information
- Contact information (added by institution)
- Emergency contact details
- Communication preferences
- Payment and billing information
Staff Information
- Professional credentials (added by institution)
- Employment history
- Performance evaluations
- Training records
- Contact information
Technical Information
- Device information and IP addresses
- Usage patterns and login activities
- Browser type and version
- System performance data
How Information is Managed
As a platform provider, we facilitate the secure management of educational data. Here's how the process works:
Institution Authorization
- Educational institutions sign up for Edlogger services
- Authorized institutional administrators are granted access
- Institutions are responsible for adding student, parent, and staff information
- Data entry is controlled entirely by the educational institution
Platform Services We Provide
- Secure Infrastructure: Hosting and maintaining the technical platform
- Data Processing: Enabling institutions to manage academic records, attendance, and communications
- Access Controls: Providing role-based permissions for different user types
- Technical Support: Assisting institutions with platform usage and troubleshooting
- Security Measures: Implementing and maintaining data protection safeguards
- System Maintenance: Regular updates, backups, and performance optimization
Institution Responsibilities
- Obtaining necessary consents from students, parents, and staff
- Ensuring data accuracy and relevance
- Determining data retention periods according to local regulations
- Managing user access and permissions within their organization
- Handling data subject requests and privacy inquiries
Information Sharing and Disclosure
We may share your information in the following circumstances:
Within the Educational Institution
- Teachers and academic staff for educational purposes
- Administrative staff for operational needs
- Authorized personnel for student support services
External Sharing
- Legal Requirements: When required by law, court orders, or government regulations
- Educational Partners: With approved educational service providers and assessment bodies
- Emergency Situations: To protect health, safety, or security
- Consent: When you provide explicit consent for specific purposes
We never sell personal information to third parties. Any data sharing is done strictly for educational, legal, or safety purposes with appropriate safeguards in place.
Data Security
We implement comprehensive security measures to protect your information:
- Encryption: All data transmission and storage is encrypted using industry-standard protocols
- Access Controls: Role-based access ensures only authorized personnel can view relevant information
- Regular Audits: Continuous monitoring and security assessments
- Secure Infrastructure: Protected servers with regular security updates
- Data Backup: Regular backups with secure storage and recovery procedures
- Staff Training: Regular security training for all personnel handling data
Your Rights and Choices
Your rights regarding personal information are primarily managed by your educational institution. However, we support the following framework:
Access Rights
Contact your educational institution to request access to your personal information stored on the platform.
Correction Rights
Your institution can update and correct any inaccurate or incomplete personal information on the platform.
Deletion Rights
Your institution can delete personal information, subject to legal and educational requirements.
Portability Rights
We provide data export capabilities to institutions for transferring data when technically feasible.
Contact Information
For questions, concerns, or requests regarding this Privacy Policy or the Edlogger platform, please contact us:
For Platform and Technical Inquiries
Privacy Officer - Weberhood Innovations
Email: info@edlogger.com
Response time: We aim to respond to all privacy inquiries within 72 hours during business days.